Special Reviews of Annual Report

NCATE has adopted a policy for screening annual reports—on an annual basis—to identify concerns that might require further examination by the Annual Report and Preconditions Audit (ARPA) Committee. The following characteristics will trigger a special review of annual reports:

  • a 25 percent decrease in the overall unit budget from the previous reporting year;
  • a 25 percent decrease in full-time faculty from the previous reporting year;
  • information that a unit may no longer be meeting preconditions, including:
    • Title II data indicating that a unit is not meeting the required state pass rates on licensure exams;
    • a change in the state-approved status of the professional education unit, as identified by the state licensing agency; and
    • a change in institutional accreditation status.

Any annual reports identified by these triggers will be submitted to the ARPA Committee for further examination at its spring meeting. After reviewing the identified reports, the ARPA committee will make recommendations to the UAB regarding subsequent actions. The ARPA committee will recommend that the institution submit additional information, that a focused visit take place, or that the investigation be closed. Institutions are automatically asked to submit a report to the ARPA committee when an adverse change occurs in the state-approved status of the professional education unit or in the institutional accreditation status.

Institutions that have experienced a 25 percent decrease in faculty size or budget should use Part C of the annual report to explain the circumstances under which these changes have occurred and the institutional response. Reporting on significant changes and institutional responses in annual reports will decrease the possibility that the institution will be asked to submit a special report to the ARPA Committee.

In cases when the institution is scheduled for a visit during the spring semester in which ARPA will meet, or during the following fall semester, the Board of Examiners team will review the situation as part of its regular accreditation review. In cases when the institution hosted a visit during the fall semester prior to ARPA’s meeting, the Unit Accreditation Board audit committee will review the situation as part of its regular accreditation review.

*adopted 10/97; rev. 4/98; 10/00; 10/03; 3/04


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