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The BOE Report

Following the onsite visit, the Board of Examiners (BOE) will submit the Onsite BOE Report. The BOE team chair is charged with writing, editing, and finalizing the Onsite BOE report, which comprises the BOE’s final report of its findings. The report documents the BOE team’s recommendations for each standard, cites new areas for improvement, and/or cites or removes previous areas for improvement. The Onsite BOE report includes a cover sheet that identifies the name and address of the educator preparation provider (EPP), the dates of the visit, and the names of the BOE team members and state representatives. The report is divided into four sections: introduction, conceptual framework, overall findings, feedback on continuous improvement or movement toward target,, areas for improvement, , and a list of the evidence that was reviewed. Each section is described below. 

Introduction

This section provides an overview of theEPP, including type (i.e., state, religious affiliation), mission, population served, approximate enrollment, and, for continuing visits, any noteworthy changes since the last visit. It should also indicate whether branch campuses, off-campus programs, alternate route programs, or distance learning programs exist at this EPP and how the team reviewed them. This section provides the context for the visit and describes characteristics of the unit and institution that make the unit unique.

Conceptual Framework(s)

This section includes a brief summary of the EPP’s conceptual framework(s) and the extent to which it is reflected in the professional education unit and its programs.

Findings for Each Standard

This section reports the overall team findings for each standard. The BOE Report for a first accreditation visit will list the individual elements of each standard. This section has six subsections for each of the six standards:

Standard 1—Candidate Knowledge, Skills, and Professional Dispositions
Standard 2—Program Assessment and Unit Evaluation
Standard 3—Field Experiences and Clinical Practice
Standard 4—Diversity
Standard 5—Faculty Qualifications, Performance, and Development
Standard 6—Unit Governance and Resources

Each subsection includes the BOE recommendation as to whether the standard is met or not met. The BOE team will draw on data, documentation, samples, and group and individual interviews to provide rationale for its recommendations. Each subsection should present a holistic discussion of the standard using the evidence presented to support the overall recommendations of the team. The narrative should provide information about how the standard is being met and should include a discussion of areas for improvement as well as any positive aspects of the unit that may have been noted. The narrative should clearly articulate the strengths and areas for improvement.
The EPP will have identified one standard for which they provide evidence of moving toward the target level. The BOE team will validate that the EPP is moving to the target level for this designated standard and provide feedback on progress. The team will also identify the activities and strengths of the EPP in continuously improving for all other standards.

The BOE team also writes specific statements that clearly identify areas for improvement that are directly related to the standards. The unit reports on changes related to the areas for improvement in Part C of its annual report. The BOE team that visits the institution in five to seven years will look for evidence that the previous areas for improvement have been addressed.

Sources of Evidence

This section includes a list of all individuals interviewed and all evidence reviewed by the BOE team during the onsite visit, including third-party testimony.

Factual Corrections to the Institutional Report

Toward the end of the 52-day period, the team chair sends a final draft of the report to the unit head for review and correction of factual errors. Any corrections suggested by the unit head must be communicated in writing through AIMS within five days to the BOE chair. Corrections are incorporated into the final report at the discretion of the chair. The team chair then submits the final BOE report to the NCATE office within 52 days after the on-site visit. The unit and the state partner, if there is one, will be notified that the report has been submitted and have access to the report in AIMS.

The BOE report is the property of the institution. It can be released and quoted only at the EPP’s discretion. NCATE will not release the report or any parts of the report without permission from the EPP.


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