The unit should gather its supporting documentation in a single location, which is referred to as the exhibit room. The exhibit room should contain the documentation that supports the institutional report and shows how NCATE standards are being met. This evidence should include items used by the unit and its programs to assess the proficiencies of the candidates and the effectiveness of the unit. All of the documents in the exhibit room should be clearly labeled and keyed to the standards. A list of the documents that should be available in the exhibit room is included in the Handbook for Accreditation Visits.

Units are encouraged to use technology in the planning and conduct of the visit. Interactive video conferencing often facilitates conversations with school personnel and student teachers who are not geographically close to the institution. Faculty, administrators, students, and other members of the professional community could communicate with the team via e-mail during the visit. Documentation normally in the exhibit room could be sent to the team on a CD-ROM for review before the visit begins. Institutions that are interested in exploring new technologies in the conduct of their on-site visits should contact the NCATE office to ensure that a BOE team with experience in their use is assigned to the visit or view the guidelines for electronic exhibit rooms.