Preparing the Institutional Report

The Institutional Report (IR) is the basis of the entire accreditation review. This self study should present a thorough discussion of how the educator preparation provided (EPP) is meeting standards, supported by evidence.

The EPP is required to submit an electronic copy of its IR to NCATE approximately 8 months prior to the onsite visit. For EPPs with visits in June 2013 and beyond, the Institutional Report must be submitted using the online IR template.
 
Responses to each prompt in the online IR are limited to a maximum number of characters. There are also required tables that must be completed or uploaded for selected standard elements. Additional tables, figures, and key exhibits should be uploaded for each standard element when prompted in the online IR. NCATE may return an IR to an institution if it exceeds the character limits or does not include the information described below. An incomplete IR could prevent a visit from occurring on schedule, which could result in the loss of accreditation.
 
The IR includes two sections: Overview and Conceptual Framework and Unit Standards and Movement Toward Target. Each section is described below. Many institutions that have hosted visits in the last few years have their IRs available on their institutional websites. The IR used in previous accreditation cycles may be different than the template currently being utilized. (Sample Institutional Reports)
 
BOE members find data presented in tables very helpful in determining whether standards are met. For more information see Guidelines for Completing the Required Tables in the Institutional Report.
 
Overview and Conceptual Framework
 
This section provides an overview of the EPP and, when applicable, the larger institution/organization in which it is housed. This section also includes an overview of programs operated by the EPP, as well as a concise summary of its conceptual framework(s). This section should describe the characteristics of the EPP and identify and describe any branch campuses included in the review, offcampus sites, alternate route programs, and distance-learning programs. The overview should include any other information to help the BOE team understand the unit (e.g., residential or commuter, religious affiliation, and characteristics of the student body). Units seeking first accreditation should describe how the conceptual framework was developed and who was involved in its development. For continuing visits, changes in the conceptual framework(s) since the last visit should be described.
 
This section provides an overview of the EPP, and when applicable the larger institution where it is housed, the programs it operates, as well as a concise summary of its conceptual framework(s).  Units seeking first accreditation should also describe how the conceptual framework(s) was developed and who was involved in its development. For continuing visits, changes in the conceptual framework(s) since the last visit should be described.
 
Unit Standards and Movement Toward Target/Continuous Improvement
 
The EPP is expected to address in its IR and exhibits how it is meeting the NCATE standards. It is critical that the EPP use the rubrics in addressing the expectations as articulated in the unit standards. The unit must show it is performing at the acceptable level, at least, to meet a standard.
The unit is required to demonstrate performance at the target level on some aspect or element of at least one standard. The unit is expected to report on and provide evidence of the following:  
(a) How the unit is currently performing at the target level on an aspect/element of the standard. Clearly specify which aspect/element of the standard are at the target level.
(b) Impact on candidate performance and program quality, summarizing activities that have led to target-level performance.
(c) Plans and timelines for attaining and/or sustaining target-level performance as described in the unit standard. The BOE will review evidence provided for the three prompts above and make a recommendation on moving toward target in the onsite report.
 
The Unit Accreditation Board will grant a distinct decision of "no evidence," "movement toward target," or "at target" based on the following rubric (Adopted 4/2013):
 
NO EVIDENCE
MOVIMENT TOWARD TARGET
AT TARGET
 
EMERGING
 
DEVELOPING
 
ATTAINED
Clear, convincing, and sufficient evidence was not presented to demonstrate that the unit is performing as described in any aspect of the target-level rubric for this standard.
 
AND
 
There are no plans and timelines for attaining target-level performance as described in the unit standard.
 
Clear, convincing, and sufficient evidence demonstrates that the unit is performing as described in some aspect of the target-level rubric for this standard.
 
OR
 
There are plans and timelines for attaining and/or sustaining target-level performance as described in the unit standard.
 
[BOE specifies which is present and which is not in their findings.]
Clear, convincing, and sufficient evidence demonstrates that the unit is performing as described in some aspect of the target-level rubric for this standard.
 
AND
 
There are plans and timelines for attaining and/or sustaining target-level performance as described in the unit standard.
 
 
Clear, convincing, and sufficient evidence demonstrates that the unit is performing as described in all aspects of the target-level rubric for this standard.
 
AND
 
There are plans and timelines for sustaining target-level performance as described in the unit standard.
 
 
Areas for Improvement Cited in the Action Report from the Previous Accreditation Review
 
If there are areas for improvement from the previous accreditation visit, the EPP will discuss how these cited areas have been addressed. The EPP will upload exhibits which provide documentation and support the evidence that they are meeting each standard.
 
Offsite Review
 
The offsite review provides formative feedback prior to the onsite visit.This review will be conducted approximately one to three months after the IR has been submitted in NCATE's Accreditation Information Management System (AIMS).The BOE Offsite Team will conduct a thorough review of the Institutional Report, IR exhibits, annual reports, Title II data, and appropriate state reports.
 
The team will provide an Offsite Report to the EPP approximately two weeks after the offsite review which will indicate additional documentation the team would like to review, areas of concern, and a list of evidence the team plans to validate to ensure that standards continue to be met. The EPP will have an opportunity to address any areas of concern and/or requests for additional documentation and evidence by submitting an IR addendum approximately two months before the onsite visit. Further validation of evidence will occur during the onsite visit as the team interviews faculty, administrators, candidates, school-based partners, and other members of the professional community. Validation could also occur during the visits to schools and observations on campus. If the team is unable to validate information or if contradictory information is found, the team may request additional evidence and/or cite new areas for improvement.
 
IR Addendum
 
EPPs are required to submit an Institutional Report (IR) Addendum in response to the Offsite BOE Report. The IR Addendum is vital for guiding the BOE team during the onsite visit. With the IR Addendum the EPP acknowledges the BOE team's statement about the evidence provided in the IR and exhibits, addresses continued areas for improvement (AFIs), areas of concern (AOCs), and provides requested evidence for the onsite BOE team to validate during the onsite visit.
 

 


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