NCATE sends the Date Availability and Conflict of Interest Form to BOE members requesting the dates they are available to serve on a team and asking them to identify any institutions (named on a provided list) with which they have conflicts of interest. The forms are sent electronically in February for fall visits and June for spring visits. They should be returned to NCATE within two weeks. Based on the information provided, NCATE makes team assignments and sends an e-mail message inviting BOE members to serve on a team. The e-mail message is a form that includes the name of the institution, the type of visit, and the date of the visit, as well as space for the BOE member to confirm his/her participation in the visit. The BOE member must submit the form confirming his/her participation to NCATE within one week of receiving the invitation to serve. If the form is not submitted, another BOE member may be asked to fill the position.