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Resources
General NCATE Resources
Resources for On-Site Visits

Most of the materials needed by NCATE Board of Examiners (BOE) team members, state team members, state consultants, and NEA and AFT representatives for on-site visits are available online and can be accessed below.

NCATE will mail these materials to team members one to two months before the visit. The unit will send team members the institutional Report and information about the visit.

Please review, print, and/or save the on-site visit material files you need to complete your work for your on-site visit. Any new or revised materials will be identified on the website. Hard copies of these materials will not be sent to team members.

The following materials are needed for all accreditation visits whether the visit is a first visit, continuing visit, probation visit, or focused visit:


BOE Reports:
   
Adobe Acrobat Document BOE Report Preparation Guidelines 
  These guidelines outline the steps that should be followed in preparing and submitting the BOE report.
Adobe Acrobat Document BOE Report Style Guide
  This guide assists team members in using the style that should be followed in writing the BOE report.
MS Word Document BOE Report Template (applicable for regular visits through spring 2008)
  This template should be downloaded for use in writing the BOE report. It includes the questions to which team members should respond and sample tables that should be included in the team report of its findings.
 
MS Word Document BOE Report Template -2000 Standards for Streamlined Accreditation Process
  PILOT VISITS
This template will be used for the pilot institutions testing the streamlined accreditation system with the 2000 standards in spring 2008 visits.
 
MS Word Document BOE Report Template -2008 Standards for Streamlined Accreditation Process
  PILOT VISITS
This template will be used for the pilot institutions testing the streamlined accreditation system with the 2008 standards in spring 2008 visits.
 
BOE Report Sample-2000 Standards
  A number of BOE reports are provided as examples of good reports that teams should use as models. These reports are updated or replaced every 6-12 months.
 
MS Word Document BOE Report Sample-2008 Standards for Streamlined Accreditation Process
  PILOT VISITS
A BOE report in the streamlined format for the 2008 standards provides a model to guide teams in the preparation of the new BOE report format.
 
Adobe Acrobat Document Areas for Improvement Samples
Adobe Acrobat Document Citing Areas for Improvement Related to the Conceptual Framework
  This document provides guidance for citing areas for improvement related to the conceptual framework in the unit standards.
Adobe Acrobat Document Code of Conduct
  The Code of Conduct outlines the expected behaviors of all NCATE board members, including BOE members, as they perform duties related to NCATE accreditation
 Date of Availability / Conflict of Interest form
   Logon to AIMS using your login and password to access the Date of availability / Conflicy of Interest Form.
Adobe Acrobat Document Distance Learning Questions
  These questions should guide the team as it reviews evidence related to courses or programs that use the Internet or some form of telecommunication to deliver curricula and services.
Adobe Acrobat Document Expense Voucher
  This form must be used to request reimbursement of out-of-pocket expenses incurred in the conduct of the on-site visit. Do NOT use older expense vouchers.
Materials for Team Members from the Handbook for Accreditation Visits
NCATE/State Protocol Agreements
  These protocols describe the expectations for state/NCATE visits in the state being visited. They indicate whether the institution must submit programs for national or state review, the type of visit (e.g., single joint team, concurrent teams, or NCATE-only teams), and other details about the visit.
Off-campus Questions
  These question should guide the team as it reviews off-campus programs.

Planning Instruments:
  Team members should use this instrument to assess how well the unit is meeting the standards, based on their reading of the Institutional Report and review of other documents prior to the on-site visit. A team member’ previsit ratings will be shared in the first team meeting during the on-site visit.
MS Word Document Abbreviated Planning Instrument -2000 Standards
 
MS Word Document Planning Instrument-2000 Standards
 
MS Word Document Abbreviated Planning Instrument-2008 Standards
 
MS Word Document Planning Instrument-2008 Standards

Substitute Teacher Pay:

AFT and NEA will reimburse school districts for substitute pay while their member BOE members serve on NCATE teams. To apply for the reimbursement, BOE members must submit the following application to NCATE.

Microsoft Word Document Application for Substitute Teacher Pay AFT
Microsoft Word Document Application for Substitute Teacher Pay NEA

Summary of the NCATE Unit Standards :
This summary includes the key components of the rubrics for each standard and identifies the expectations for Standard 2 as outlined in NCATE’s transition plan. It provides a quick overview of the unit standards and accompanying rubrics.
Adobe Acrobat Document Summary of the 2000 NCATE Unit Standards
Adobe Acrobat Document Summary of the 2008 NCATE Unit Standards

Visit Templates:
These templates layout the activities to be conducted by team members from the time the team arrives on campus until they depart. The team chair and institutional representatives use the template during the previsit to plan the visit.
Microsoft Word Document Template for Regular Visit from Saturday through Wednesday
Microsoft Word Document Template for Focused Visit from Sunday through Tuesday
To request notification of your participation in a BOE visit be sent to your employer, contact NCATE (marva@ncate.org). Please include your name and your employer's name and address.
 
Additional Materials for BOE Team Chairs
 
MS Word Document Assistant Chair Checklist (Revised October 2001)
  Team chairs may ask a team member to serve as the assistant chair with responsibility for checking that the team follows NCATE procedures as outlined on this checklist.
NCATE Video  Podcast on Focused Visits by Donna M. Gollnick
MS Word Document Compilation of Previsit Ratings
  The purpose of this form is to summarize BOE team members’ previsit ratings of the conceptual framework and standards elements.
How to Write a Rejoinder That Will Make a Difference
Materials for Team Chairs from the Handbook for Accreditation Visits
MS Word Document Preliminary Statement of Areas for Improvement
  The team chair should list on this form all areas for improvement that are likely to be cited in the final BOE report . The form should be presented to the unit head during the exit report so that the unit can begin developing their rejoinder immediately following the visit.
Previsit Agenda
  This list indicates the items that should be discussed and negotiated by the team chair during the previsit to plan the on-site visit.
MS Word Document Programs Included in the NCATE Review
 
Evaluations
 On-line Evaluations:
Please log into the BOE Evaluation system using the username and password provided to you by NCATE. If you have any questions about your password or username please contact techsupport@ncate.org
 
BOE Updates
Adobe Acrobat Document BOE Update Spring 2008
Adobe Acrobat Document BOE Update Fall 2007
Adobe Acrobat Document BOE Update Spring 2007
Adobe Acrobat Document BOE Update Fall 2006
Adobe Acrobat Document BOE Update Spring 2006
Adobe Acrobat Document BOE Update Fall 2005
Adobe Acrobat Document BOE Update Spring 2005
Adobe Acrobat Document BOE Update Fall 2004
Adobe Acrobat Document BOE Update Spring 2004
Adobe Acrobat Document BOE Update Fall 2003
Adobe Acrobat Document BOE Update Spring 2003
Adobe Acrobat Document BOE Update Fall 2002
Adobe Acrobat Document BOE Update Spring 2002
Adobe Acrobat Document BOE Update Fall 2001
Adobe Acrobat Document BOE Update Spring 2001
Adobe Acrobat Document Summary of BOE Updates by Update Issue
Adobe Acrobat Document Summary of BOE Updates by Standard
Adobe Acrobat Document Index of Articles

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