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The Exit Conference
An exit conference is designed for the BOE team chair, state co-chair,
and state consultant to report the team’s findings to the unit head and
the NCATE coordinator. The institution’s president and provost may attend
the exit conference as well. Exit conferences with institutional representatives
other than those who have been most directly involved with preparing for
the visit are strongly discouraged. Although the BOE team chair usually
represents the team at this meeting, other team members may join the chair
at the exit conference.
The BOE team chair reports the team’s findings, indicating the team’s
recommendations. The chair summarizes of areas for improvement (if any)
that the team plans to cite in the written BOE report. The chair’s summary
should be supported in the final written report. The chair should inform
the institutional representatives that the team will review their report
again after the visit and it is possible that another area for improvement
that is suggested in the findings section of the report may be added to
the list of areas for improvement in the final written report. The chair
should also stress that the BOE team makes recommendations regarding standards
being met and areas for improvement. The UAB may accept their recommendations
or change them; the final decision about accreditation and areas for improvement
is the responsibility of the UAB, not the BOE team.
Before the exit conference concludes, the team chair should remind the
unit head that he/she will have an opportunity to check the final draft
of the BOE report for factual errors. The unit head should be encouraged
to submit a rejoinder that responds to the areas for improvement and concerns
raised in the BOE report. The full exit conference is usually less than
15 minutes long and does not allow institutional representatives to debate
the team’s findings. |
